{"id":46417,"date":"2023-03-31T15:33:09","date_gmt":"2023-03-31T15:33:09","guid":{"rendered":"https:\/\/www.atlantictraining.com\/blog\/?p=46417"},"modified":"2024-11-26T14:47:05","modified_gmt":"2024-11-26T14:47:05","slug":"how-to-develop-and-maintain-safety-data-sheets-sds","status":"publish","type":"post","link":"https:\/\/www.atlantictraining.com\/blog\/how-to-develop-and-maintain-safety-data-sheets-sds\/","title":{"rendered":"How to Develop and Maintain Safety Data Sheets (SDS)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Exposure to hazardous chemicals in the workplace can\u2019t be taken lightly. In the least serious cases, it can lead to mild irritation or discomfort. In the most severe situations, it can cause long-term health problems, disabilities, and even fatalities.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">It&#8217;s crucial for employers to implement strict safety protocols and educate their workers on the risks and proper handling of hazardous substances. Without these precautions, people&#8217;s lives (and your company) could be at stake.<\/span><\/p><p><span style=\"font-weight: 400;\">Safety Data Sheets (SDS) are meant to mitigate some of these risks. Not only do they help keep your employees safe, but they also help keep your company safe from <\/span><span style=\"font-weight: 400;\">OSHA citations.<\/span><\/p><p><span style=\"font-weight: 400;\">According to <\/span><a href=\"https:\/\/osha.oregon.gov\/OSHAPubs\/factsheets\/fs27.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">OSHA\u2019s website<\/span><\/a><span style=\"font-weight: 400;\">, SDSs are:<\/span><\/p><p><i><span style=\"font-weight: 400;\">Safety data sheets (SDS) are detailed information bulletins prepared by the manufacturer or importer of a chemical that describes the physical and chemical properties, physical and health hazards, routes of exposure, precautions for safe handling and use, emergency and first-aid procedures, and control measures.<\/span><\/i><\/p><p><span style=\"font-weight: 400;\">In this blog post, we\u2019ll walk you through a simple but effective process on how to develop and maintain Safety Data Sheets. By taking care of your SDS process now, you\u2019ll be better equipped to handle every other part of your job; entrusting that all invested parties are being kept safe.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is OSHA\u2019s Hazardous Communication Standard?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">OSHA\u2019s Hazardous Communication Standard<\/span><span style=\"font-weight: 400;\"> (also known as HazCom or HCS) was established to ensure that workers are informed about any hazardous chemicals they may encounter in the workplace.<\/span><\/p><p><span style=\"font-weight: 400;\">The goal is to provide a comprehensive approach to hazardous chemical documentation and communication. This allows employees to understand the potential risks of working around such chemicals.<\/span><\/p><p><span style=\"font-weight: 400;\">It also means your employees are given the necessary information to protect themselves. The steps to do so are clearly laid out for them and easy to follow.<\/span><\/p><p><span style=\"font-weight: 400;\">The HazCom Standard requires employers to develop a written hazard communication program. This program needs to include a list of hazardous chemicals in your workplace, labeling requirements, and the safety data sheets (SDSs) for each chemical.<\/span><\/p><p><span style=\"font-weight: 400;\">Your SDSs must provide information on:<\/span><\/p><ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The chemical&#8217;s physical and chemical properties<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Health effects and first aid measures<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Precautions for safe handling and use<\/span><\/li>\n<\/ul><p><span style=\"font-weight: 400;\">The SDSs must be readily accessible to all employees who may come into contact with the chemicals.<\/span><\/p><p><span style=\"font-weight: 400;\">Before you start planning your SDS process, be sure you familiarize yourself with <\/span><a href=\"https:\/\/www.atlantictraining.com\/blog\/five-regulatory-hazcom-standard\/\"><span style=\"font-weight: 400;\">the HazCom Standard.<\/span><\/a><\/p>\n<h2><a href=\"https:\/\/www.atlantictraining.com\/catalog?limit=24&amp;sort=relevance&amp;dir=asc&amp;f%5Bsearch%5D=safety%20data%20sheets\"><img decoding=\"async\" class=\"aligncenter size-large wp-image-46418\" src=\"https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2023\/03\/12-1024x576.png\" alt=\"click to see our safety data sheet titles\" width=\"680\" height=\"383\" srcset=\"https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2023\/03\/12-1024x576.png 1024w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2023\/03\/12-300x169.png 300w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2023\/03\/12-768x432.png 768w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2023\/03\/12-1536x864.png 1536w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2023\/03\/12.png 1920w\" sizes=\"(max-width: 680px) 100vw, 680px\" \/><\/a><\/h2>\n<h2><span style=\"font-weight: 400;\">How to Develop and Maintain Safety Data Sheets<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Communication is key across all mediums for SDSs, and organizations should always be looking for ways to <\/span><a href=\"https:\/\/www.atlantictraining.com\/blog\/how-can-organizations-improve-hazard-communication-in-the-workplace\/\"><span style=\"font-weight: 400;\">improve their communication around hazardous chemicals.<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Here\u2019s how you can develop and maintain your SDSs to meet these standards:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Identify Hazardous Chemicals<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Understanding which hazardous chemicals you\u2019ll possibly encounter and having documentation for them is key. <\/span><span style=\"font-weight: 400;\">OSHA has a list of hazardous chemicals<\/span><span style=\"font-weight: 400;\"> that are your responsibility, make sure you understand the process for each chemical you encounter by HazCom Standards.<\/span><\/p><p><span style=\"font-weight: 400;\">HCS requires employers to maintain a master list of chemicals on site, so make sure your index is always kept up to date.<\/span><\/p><p><span style=\"font-weight: 400;\">Also, be sure you\u2019re using the CAS No. (<\/span><a href=\"https:\/\/www.cdc.gov\/niosh\/npg\/npgdcas.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Chemical Abstracts Service Registry Numbers<\/span><\/a><span style=\"font-weight: 400;\">) for each chemical to maintain a universal standard of communication for each chemical.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Index and Organize Chemical Information<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The information on each chemical (such as physical and chemical properties, health hazards, and safety precautions) needs to be well indexed and organized.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">If you don\u2019t have this information, you can get it from the chemical manufacturer, your supplier, or from publicly available sources such as the <\/span><span style=\"font-weight: 400;\">National Institute for Occupational Safety and Health<\/span><span style=\"font-weight: 400;\"> (NIOSH) or the <\/span><span style=\"font-weight: 400;\">OSHA website.<\/span><\/p><p><span style=\"font-weight: 400;\">Develop a process for tracking the status of SDSs, such as updating them when new orders come in, or anytime a chemical is moved to a new location.<\/span><\/p><p><span style=\"font-weight: 400;\">Organize the information in a way that is easy to understand and use, such as grouping chemicals with similar properties or hazards.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Adhere to a Labeling Standard<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">HCS requires employers to properly label hazardous chemicals. As an employer, it\u2019s part of your responsibility to ensure that everyone adheres to the labeling system you\u2019ve put in place.<\/span><\/p><p><span style=\"font-weight: 400;\">The labeling standard should follow the <\/span><span style=\"font-weight: 400;\">Globally Harmonized System<\/span><span style=\"font-weight: 400;\"> (GHS) of Classification and Labeling of Chemicals, which provides a consistent and standardized approach to communicating chemical hazards.<\/span><\/p><p><span style=\"font-weight: 400;\">Use software or training events for accountability and consistency around labeling. All labels should include the name of the chemical, the appropriate hazard warnings, and the name and contact information of the manufacturer or supplier.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Provide Regular Training<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Regular training around safety and the HazCom Standard are also required by HCS. Training should be provided for new and current employees to keep everyone up to date, as well as to make sure all your processes are up to standard.<\/span><\/p><p><span style=\"font-weight: 400;\">This training should also cover processes around First-Aid and Accidental Release incidents.<\/span><\/p><p><span style=\"font-weight: 400;\">Atlantic Training offers several comprehensive training courses, ranging from brief video courses to in-depth training series. Here are a few we recommend you start with:<\/span><\/p>\n<h4><a href=\"https:\/\/www.atlantictraining.com\/catalog\/hazcom-safety-training\"><span style=\"font-weight: 400;\">HAZCOM: In The Know Training Program Streaming Video on Demand<\/span><\/a><\/h4><p><span style=\"font-weight: 400;\">For an in-depth overview of all HazCom Standards, this video on-demand is essential for employers.<\/span><\/p><p><span style=\"font-weight: 400;\">With a runtime of 20 minutes, this course covers everything you need to know about the Hazard Communication Program, including why it&#8217;s important and how to implement it in the workplace.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">You&#8217;ll learn about hazard classifications, SDSs, labeling requirements, and the 9 pictograms and their meanings. Additionally, you&#8217;ll gain an understanding of what makes a chemical a health hazard, information and training requirements, and control measures.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">By the end of the course, you&#8217;ll have a thorough understanding of the HCS, as well as the tools and resources needed to protect employees from exposure to hazardous chemicals in the workplace.<\/span><\/p><h4><a href=\"https:\/\/www.atlantictraining.com\/course\/hazard-communication-ghs-safety-data-sheets-training-course\"><span style=\"font-weight: 400;\">GHS: Safety Data Sheets &#8211; The Basics Streaming Video on Demand English\/Spanish<\/span><\/a><\/h4><p><span style=\"font-weight: 400;\">With a runtime of 5 minutes, this course provides a clear overview of SDSs. This will include SDS composition, the information contained in each section, and how they differ from Material Safety Data Sheets.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">You&#8217;ll also learn about the Globally Harmonized System, hazard communication requirements, and how to effectively handle and store hazardous materials. Additionally, the course covers important technical information about hazardous materials, such as the types of materials and the hazards associated with them.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">This course is essential for understanding the different types of SDS within the Globally Harmonized System.<\/span><\/p><h4><a href=\"https:\/\/www.atlantictraining.com\/catalog\/hazcom-safety-training\"><span style=\"font-weight: 400;\">GHS Safety Data Sheets&#8230; in Construction Environments Streaming Video<\/span><\/a><\/h4><p><span style=\"font-weight: 400;\">Construction sites can be dangerous environments at the best of times. Just like you wouldn\u2019t neglect wearing hard hats, you can\u2019t neglect the proper handling of hazardous chemicals.<\/span><\/p><p><span style=\"font-weight: 400;\">If you work in the construction industry, understanding how to safely handle hazardous materials is essential to the health and safety of everyone on site.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">This course covers everything you need to know about Safety Data Sheets within a construction environment, including technical information about HAZMATs and how to handle and store hazardous materials.<\/span><\/p><p><span style=\"font-weight: 400;\">By the end of this 15-minute training program, you&#8217;ll have a comprehensive understanding of SDSs for construction sites and be better equipped to work safely in these environments.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Schedule Regular SDS Reviews<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Lastly, you need to make sure that your SDS and the processes surrounding them are regularly reviewed. This helps ensure that each part of the process is up to current standards and remains relevant to everyone involved in working with these chemicals.<\/span><\/p><p><span style=\"font-weight: 400;\">Regular reviews will also help catch gaps in your processes, which is essential for maintaining the safety of everyone who is working around hazardous chemicals.<\/span><\/p><p><span style=\"font-weight: 400;\">Aim to do quarterly audits and reviews of your SDS. Have outside eyes on your processes at least a couple times a year. Having outside eyes examine your SDS and the process you\u2019ve built around them will help overcome gaps in knowledge or blind spots in how your process works.<\/span><\/p><p><span style=\"font-weight: 400;\">In conclusion, SDSs contain vital information about hazardous chemicals that can protect employees from potential health hazards. It is important to identify hazardous chemicals, index and organize chemical information, adhere to labeling standards, provide regular training, and schedule regular SDS reviews.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">All in all, developing and maintaining your SDSs can be an overwhelming process. However, with the proper knowledge, education, and preparation, you\u2019ll soon be able to run your SDS processes automatically. With this automation, everyone\u2019s safety is ensured.<\/span><\/p><p><span style=\"font-weight: 400;\">As well as prioritizing everyone\u2019s safety, your SDS need to be maintained in order to avoid OSHA penalties. Failure to comply with HazCom Standards can result in a \u201cwillful\u201d violation, and result in <\/span><span style=\"font-weight: 400;\">fines up to $156,259 per violation.<\/span><\/p><p><span style=\"font-weight: 400;\">With the help of resources like Atlantic Training&#8217;s video courses, you can effectively train employees on how to safely work with hazardous materials and ensure compliance with regulations. By prioritizing the development and maintenance of SDSs, you\u2019ll easily create a safer work environment and protect the health of every employee.<\/span><\/p>\n<a href=\"https:\/\/www.atlantictraining.com\/downloadable-safety-videos-directly-to-your-learning-management-system\"><img decoding=\"async\" class=\"aligncenter size-large wp-image-46357\" src=\"https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2017\/10\/21-1024x576.jpg\" alt=\"Add high quality training videos to your LMS or use ours! Learn More.\" width=\"680\" height=\"383\" srcset=\"https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2017\/10\/21-1024x576.jpg 1024w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2017\/10\/21-300x169.jpg 300w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2017\/10\/21-768x432.jpg 768w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2017\/10\/21-1536x864.jpg 1536w, https:\/\/www.atlantictraining.com\/blog\/wp-content\/uploads\/2017\/10\/21.jpg 1920w\" sizes=\"(max-width: 680px) 100vw, 680px\" \/><\/a>\n<p><strong>Get professional and robust online training.<\/strong>\nCreate your own custom plan with a simple form. All you have to do is tell us a bit about yourself and a dedicated training consultant will get in touch with you shortly. We are here to help guide you when it comes to online training and we fully understand how important it is to have a training program for your company that actually works and runs smoothly. We won\u2019t hassle you and we won\u2019t blow up your email\u2026What do you say?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Exposure to hazardous chemicals in the workplace can\u2019t be taken lightly. In the least serious cases, it can lead to mild irritation or discomfort. In the most severe situations, it can cause long-term health problems, disabilities, and even fatalities.\u00a0It&#8217;s crucial for employers to implement strict safety protocols and educate their workers on the risks and &#8230;<\/p>\n","protected":false},"author":1,"featured_media":46494,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-46417","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-misc"],"_links":{"self":[{"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/posts\/46417","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/comments?post=46417"}],"version-history":[{"count":16,"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/posts\/46417\/revisions"}],"predecessor-version":[{"id":59420,"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/posts\/46417\/revisions\/59420"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/media\/46494"}],"wp:attachment":[{"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/media?parent=46417"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/categories?post=46417"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.atlantictraining.com\/blog\/wp-json\/wp\/v2\/tags?post=46417"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}